At times, we may handle cash transactions, particularly in our store setting. Here are the protocols to follow for efficient and secure cash handling:
- Verification with Courtesy: In situations where cash payments are received, particularly for substantial amounts, it is considered good practice to count the money in the presence of the payer. This ensures transparency and fosters a sense of trust. If discretion is needed, you can utilize the conference room for privacy.
- Cash Counting Machine: For larger bills, a cash counting machine is available at the RHD office. Feel free to use this resource when necessary to ensure accuracy and efficiency in counting.
- Daily Cash Deposits for Store Sales: In the store, daily cash deposits are made based on the total cash sales for the day. You’ll find a cash bag labeled with our business name, “Prosperity Bank,” in the retail stand.
- Deposit Process: When preparing a deposit, use the blank deposit slips available, and write our TRD bank account number. Indicate the account name as “The Ranch Downtown LLC.” Place the deposit slip and cash inside the designated cash bag. Deposits may be made using the drive-through lane at Prosperity Bank, or the night depository box.
By adhering to these cash handling guidelines, we maintain accuracy, security, and professionalism in our financial transactions. These procedures safeguard our assets and maintain a high standard of accountability in our daily operations.